Privacy Policy

Last updated: January 2026

WEBPHASE SYSTEMS ("we", "our", "us") operates WEBPHASE SALES AND INVENTORY MANAGEMENT, a cloud-based multi-tenant platform that helps businesses manage their inventory, products, and sales. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

1. Information We Collect

• Company & Account Information: Company name, slug, company email, phone number, industry, address, username, and password used to create and manage your account.
• Business Data: Product information (name, SKU, category, quantity, price, images), sales records, customers, and other data you enter into the platform.
• Payment Information: Subscription plan selected and transaction references used to verify payments. We do not store full payment card or bank account details.
• Usage Data: Pages visited, time spent, browser type, and device information collected automatically.

2. How We Use Your Information

• To create, manage, and authenticate your account.
• To provide, operate, and maintain the sales and inventory management platform.
• To process and verify subscription payments and manage your subscription status.
• To provide customer support and respond to your enquiries.
• To improve our services, features, and user experience.
• To send you service updates and administrative messages.

3. Data Security

We implement reasonable technical and organizational security measures to protect your data, including secure HTTPS connections, password protection, and access controls. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

4. Data Sharing & Disclosure

We do not sell, rent, or trade your personal data to third parties. We may share your information only:

• With service providers who assist us in operating the platform (e.g., hosting and payment verification services), bound by confidentiality obligations.
• When required by law, regulation, or legal process.
• To protect our rights, safety, and property, or those of our users.
• In connection with a merger, acquisition, or sale of assets.

5. Multi-Tenancy & Data Separation

Our platform is multi-tenant. Your company's data is stored separately and is accessible only to users belonging to your company, the platform administrators, and yourself. Data belonging to one company is never exposed to another company.

6. Data Retention

We retain your data for as long as your account is active or as needed to provide the services. If you terminate your account or your subscription expires, we may retain limited data as required by law or for legitimate business purposes.

7. Your Rights

• Access and obtain a copy of your personal data.
• Request correction of inaccurate data.
• Request deletion of your data, subject to legal obligations.
• Withdraw consent for processing where applicable.

To exercise any of these rights, contact us using the details below.

8. Cookies

We use cookies and similar technologies to store your login session, remember your preferences, and improve functionality. You may disable cookies in your browser settings, though some features may not work properly.

9. Children's Privacy

Our services are not directed to children under 13. We do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. Continued use of the platform after changes constitutes acceptance of the revised policy.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us: